Creating a professional email system for your new business doesn’t have to be a dry, tedious task. Adaptable IT is here to make it fun and exciting! Here’s how we set up your email system to make your business communication shine.

Step 1: Pick Your Perfect Domain Name

Your domain name is the first impression. Choose something catchy and cool like “@SuperBiz.com.au.” The more relevant it is to your business, they greater your success will be. We then make sure its available and then lock it in.

Step 2: Choose Your Email Hosting

Tell us what business and legal requirements you may have for data storage. Then we look for a reliable and powerful email hosting provider, like Microsoft 365, offering robust tools that make your emails soar.

Step 3: Create Awesome Email Addresses

We craft professional email addresses, like firstname.lastname@yourdomain.com. Think of it as giving each team member their own shiny identity. You can even have different spellings going to the same mailbox like matthew@/mathew@ or anne@/ann@ to make sure emails get through

Step 4: Set Up Your Email Lair

We configure your email settings in the admin center, ensuring everything is secure and ready for action. We create Users, Groups and Shared Mailboxes, so that you can run your business effectively.

Step 5: Secure Your Communication Fortress

To protect your email fortress, we implement multi-factor authentication (MFA) and ensure strong, unique passwords for everyone.

Step 6: Create a Stylish Email Signature

We can design a standardized email signature for all employees, including their name, title, contact info, and the company logo. It’s like your superhero logo! If you need a logo, or a refresh, we know the perfect designers to help you.

Step 7: Establish Your Email Code of Conduct

We work with you to develop clear email policies for acceptable use, handling sensitive information, and retention. This keeps communication top-notch.

Step 8: Backup Your Data – Your Email Archive

We set up regular backups and archiving to protect your data. It’s like a secret vault for all your important messages.

Step 9: Monitor and Maintain – Be Ever Vigilant

We regularly monitor your email system for any issues, keeping everything updated with the latest security patches.

Step 10: Train Your Team 

We offer training sessions to ensure your team knows how to use the email system effectively, sharing best practices and security guidelines.

By following these steps, we setup a professional, secure, and efficient email system, making your business communication legendary!